Enrolment Conditions & Parent Declarations

We believe that when parents partner with the College about the foundations for their children, that the outcomes are magnified both socially and academically for your children. As such your child’s enrolment is conditional on your (parent/ guardian) agreement and support of these conditions.


  1. Students and parents/guardians agree to actively support the College’s Vision and Values.
  2. Students are required to attend all official College functions (eg. Awards Evenings) and all timetabled activities, including intra/inter school sporting events, camps, etc. Students are required to attend College during the published term dates. If a student is going to be absent from the College for a period greater than five (5) days, advance notification must be made in writing to the Head of the relevant school.
  3. The College reserves the right to discipline students for breaches of College rules and general misbehaviour. The Principal reserves the right to suspend or permanently exclude a student from the College.
  4. Parents/guardians who enrol their child in the College agree to accept liability, jointly and individually, for the cost of restitution for any damage resulting from the wilful or negligent actions of their child.
  5. All fees and charges are to be paid in accordance with the College’s fees schedule as published. The arrangements for payment of fees and charges must be made prior to the commencement of the period to which they relate. Parents or guardians are jointly and individually responsible for ensuring payment of fees and charges are made to the College in accordance with the fee schedule.
  6. A student may be refused admission to a new term at the College if any fees and charges from the previous term remain unpaid and satisfactory alternative arrangements are not in place.
  7. One term’s notice in writing must be provided to the College before the withdrawal of a student. Failure to provide notice by the last day of any term for withdrawal no earlier than the last day of the following term will involve the payment of one term’s tuition fee dating from the last day of attendance of the student. This fee will only be waived in the case of there being, in the view of the Principal or Business Manager, extenuating circumstances that could not have been anticipated leading to the withdrawal of the student. These circumstances need to be set out in the letter notifying the intent to withdraw.
  8. Full fee payment is required to hold a place for a student who is absent from the College for any period of time during the year.
  9. The College reserves the right to amend these conditions and the College fee schedule without prior notice.
  10. The College accepts no liability for personal property brought to the College or taken to a College excursion or event.
  11. All students are bound by the College rules and regulations issued by the Principal.
  12. Parents agree to provide details of any mental, physical or behavioural conditions of a student enrolled at the College that may affect their learning or welfare, or the learning or welfare of another student, or the welfare of any person at the College.
  13. Parents or guardians have read and agree to the College Privacy Policy (below).
  14. It is the responsibility of the parent or guardian to provide the College with current and updated information


  1. Parents and guardians will declare unequivocal support for the Statement of Faith of the College.
  2. Parents and guardians will support the College’s endeavours to develop in their children an understanding and acceptance of the Christian world-view.


Introduction and General Principals

  1. Providence Christian College (“the College”) respects the right to privacy of individuals and the need to protect their confidential information.
  2. The College is committed to acting in accordance with the Australian Privacy Principles (APP) contained in the Privacy Act 1988 and with this policy.
  3. This policy sets out the terms on which the College will collect, store, use and release personal information regarding its students, parents, guardians and third parties.
  4. This policy will apply to all information collected by the College about students or their parents and guardians before, during and after their enrolment at the College unless otherwise stated.
  5. The College reserves its right to review and update this policy as required to take into account new laws, technologies and the College’s operations and activities.

Collection and Use of Personal Information

  1. The College collects personal information, including ‘sensitive information’ as that term is defined in the Privacy Act (Sensitive Information) about students, parents and guardians, before and during the course of a student’s enrolment at the College. The primary purpose of collecting this information is to enable the College to provide for the students’ educational, social, spiritual, mental and physical well-being and development.
  2. The College may also collect, use, disclose and retain personal information about students and their parents and guardians for the following purposes:
    1. keeping parents and guardians informed about their child’s schooling and school activities. This may occur through personal meetings, correspondence, newsletters, magazines and on the College’s website;
    2. day to day administration of the College
    3. marketing and promotion of the College to prospective students and their parents and guardians;
    4. fundraising for the College;
    5. developing and maintaining a student alumni.
  3. Some of the information collected is to satisfy the College’s legal obligations, particularly to enable the College to discharge its duty of care to students and staff.
  4. The Education Act and other Commonwealth and State Government statutory authorities governing or relating to the operation of colleges require that certain information is collected. Some information is required to be passed on to these authorities.
  1. Health information about students is sensitive Information within the terms of the Australian Privacy principles under the Privacy Act. We may ask parents or guardians to provide medical reports or medical information about students from time to time in order to assist the College in obtaining appropriate medical assistance for students if required and in discharging the College’s duty of care.
  2. The College may, from time to time, disclose personal and sensitive Information to others about students for administrative, financial and educational purposes. This may include other colleges/schools, government departments, medical practitioners and people providing (educational, support or health) services to the College, as well as specialist visiting teachers, sports coaches and volunteers. Such information is only provided to the extent necessary for the provision of the relevant services to the College or as required by law (including child protection laws).
  3. Sensitive Information will be used and disclosed only for the purposes for which it was provided or a directly related secondary purpose unless the College is authorised to use or disclose the information by law, is authorised by the person the information relates to or is required to do so to prevent imminent danger or personal harm.
  4. On occasion student information (including photographs and/or videos but not Sensitive Information) such as academic and sporting achievements, concerts and plays, camps and excursions, is published in College newsletters. Student information (although not Sensitive Information) may also be used in the course of fundraising and promotional activities by the College in order to assist the College in achieving or maintaining optimum student numbers, and to maximise the financial resources of the College. No information will however be used in material available to the general public without specific prior consent being obtained.
  5. Parental contact details are made available to Providence Christian College staff members as required, and may be included in class lists and the College’s directory.
  6. The College will not disclose personal information about current or former students to third parties for marketing purposes of the third parties without the person’s consent.
  7. If you provide the College with the personal information of others, such as doctor or emergency contacts, we encourage you to inform them that you are disclosing that information to the College and why; that they can access that information if they wish, and that the College does not usually disclose the information to third parties.
  8. Enrolment may be delayed or prevented if the College cannot collect certain personal information, particularly where the required information is relevant to the health and safety of the student, other students and/or staff.
  9. The College uses information management and storage systems provided by third party service providers. Personal information so stored is accessible by these service

providers for the purpose of providing necessary services to the College in connection with these systems.

  1. The College may use online or ‘cloud’ service providers to store personal information and to provide services to the College that involve the use of personal information such as email, instant messaging, and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users accessing these services. This information may reside on a cloud service provider’s servers which may be situated outside Australia.

Right to Access and to Correct Personal Information

  1. The Privacy Act grants individuals the right to obtain access to personal information held by the College about them.
  2. Parents may seek access to personal information collected about them and their child. Students may also seek access to personal information about themselves. Access may need approval by the Principal and there will be occasions when access may be denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the College’s duty of care for the student, or where students have provided information in confidence.
  3. If a person wants to have access to information held by the College about them or their child then they should apply in writing to the Principal.
  4. The College will use its reasonable endeavours to ensure that information it collects and/or discloses is accurate and up to date. It is the obligation of parents/guardians of students to provide the College with current and updated information and to notify the College if the personal or contact information of the student, parent, guardian or emergency contact persons change.
  5. Full Fee Paying Overseas Students: Information provided to the College about the student may be made available to State and Commonwealth agencies.

Security of Personal Information 

  1. College staff are required to respect the privacy of individuals and to take reasonable steps to keep personal information that the College holds about individuals confidential except to the extent it is required to be disclosed or used for the purposes set out in this Privacy Policy or as contemplated by it.
  2. The College takes reasonable measures to protect personal information from wrongful disclosure, misuse, loss or unauthorised access or modification.
  3. The College will take reasonable steps to destroy personal information when it is no longer required by law to be held by it or is no longer required by the purposes contemplated by this policy.

By proceeding with the enrolment of your child at Providence Christian College, you:

  • Acknowledge and support the distinctly Christian culture that underpins all learning and life within the College. 
  • Support the College’s unequivocal intention to develop in your child an understanding and acceptance of the Christian worldview.